Greek Life
Scheduling Protocol
The following protocol will be used to reward fraternities and sororities who take advantage of these programs and promote a healthier membership in their respective organizations.
Approval and Credit
The following steps should be following by the organization requesting the program to ensure that it is a success and that proper credit is received through this merit system.
- Identify a topic - After deciding to host a program, chapter leadership must decide on the topic they wish to have covered during the program.
- Contact the Presenter - The individual in charge of setting up the program should contact the relevant speaker a minimum of 10 business days prior to the program.
- Select a Date and Time - After discussing availability with the presenter and date and time for the program should be selected.
- Reserve a Room - After consulting with the presenter a proper room should be reserved to accommodate the session. The room should be conducive to the type of presentation being given and any audio/visual needs requested should be provided.
- Notify Greek Advisor - Once items #1-4 are finalized the organizer should email the appropriate Greek Advisor with the date, time, location, topic to be covered and the name of the presenter.
- Attend Presentation - Attend Presentation - 85% of chapter members must attend the presentation and be active participants to receive credit for the program. Each chapter is responsible for determining who will attend the program. If 85% of the chapter membership cannot attend the program as scheduled it should be rescheduled for a time when more members can attend.
- Take Attendance - During the presentation an attendance sheet should be passed around that each person attending signs and then prints their name after their signature.
- Presenter Verification - After the program the presenter should sign off on the attendance sheet to verify that all names on the sheet match the number of participants in the room.
- Turn in Documentation - The next business day complete the Program Event Evaluation Form and turn in the attendance sheet to the
appropriate Greek advisor in the Student Life office. - Send Thank You - A thank you not should be sent to the presenter thanking him/her for taking the time to speak with your organization.