Carnegie Mellon

Foreign Scholars Coordinators' Manual

Table Of Contents

J Status - Visiting Researcher and Professor Section

1. Quick Reference for DS-2019 Request and J status
   • General Information
   • Financial Information
   • New DS-2019 Request
   • Extension of DS-2019
   • Transfer from Another Program
   • Short-term Scholar Program
   • Scholar Departure
2. Miscellaneous Issues for J-1 Visiting Scholars and their families
   • Weekly mini-orientation at OIE
   • Health insurance requirement
   • Travel and re-entry to U.S.
   • Incidental employment for visiting professors/researchers
   • Work permission for J-2 dependants
   • 2 year home residency requirement and the waiver process
   • "12 month rule"
   • Driver's Licenses for International Scholars
3. J Forms and Resources
   • Department Request for J-1 Exchange Visitor
   • J-1 Exchange Visitor Data
   • Transfer In Form for J-1 Scholars
   • Information for Scholars who extended their DS-2019
   • Work permission for J-2 Dependants
   • 2 year home residency requirement and the waiver
   • OIE Memo on J 5-year Rule
   • Incidental Employment
   • Transfer Out Form for J-1 Scholars

H-1B Worker Section

1. H Quick Reference and Overview
   • General Info
   • New H-1B Request
   • H-1B Extension
   • H-1B Change of Employer
   • Employee outside of the U.S.
   • Premium Processing
   • Normal H-1B Filing Timeline
   • Foreign Travel while H-1B is Pending
   • H-4 Dependants
2. Required Materials for H-1B Application Process through OIE
   • New H-1B Checklist
   • H-1B and Change of Status Checklist
   • Extension of H-1B Checklist
   • H-1B Change of Employer Checklist
   • H-4 Dependant Family Members
3. H1B Forms and Sample Letters
   • OIE Form - Request for H1B Status
   • Sample H1B Request Letter from Department
   • Sample Return Transportation Letter
4. Labor Condition Application (LCA) Process
   • General Processing Information
   • Submitting the LCA
   • Determining the proper OEC/SOC Code
   • Wages and wage discrepancies
   LCA Checklist and Resources
   • Prevailing Wage and LCA Checklist
   • Part-time H1B Employee Information and Form
   • OIE Request Form for Labor Condition Application
   • HR Prevailing Wage Determination Packet
   • CMU's Commonly Used OEC/SOC Codes
   • U.S. Department of Labor OEC Website
5. H1B Resources
   • Sample letter to scholar after approval
   • University Guidelines Regarding H Visas
   • Procedures for Hiring Attorney to Process H1B Petition

Work Categories (Other than J or H)

Other Work Categories

• "B" Visitors
• B-1/B-2 Practical Considerations
• Visa Waiver Program
• F-1 Practical Training
• J-1 Academic Training
• J-2 Employment
• O-1 Worker of Extraordinary Ability
• TN Professionals under NAFTA
• E-3 for Australians
• Permanent Residents to the US

Procedures for Hiring Attorneys to Process Employment Applications

• University Policy Regarding H Visas at Carnegie Mellon University
• Procedures for Hiring Attorneys to Process Employment Visas
• Immigration Attorneys- Recommendations from OIE

Scholar Arrival and Orientation Materials

• J Sample Welcome Letter
• Instructions for Applying for the J-1 Visa
• The SEVIS Fee J-1 Researchers and Professors
• Technology Alert List Information
• Scholar Settling In Guide
• Orientation Checklist for New Foreign Scholars
• J-1 Immigration Information

Last Updated On: April 3, 2008