Foreign Scholars Coordinators' Manual

J Status - Visiting Researcher and Professor Section

1. Quick Reference for DS-2019 Request and J status
   • General Information
   • Financial Information
   • New DS-2019 Request
   • Extension of DS-2019
   • Transfer from Another Program
   • Short-term Scholar Program
   • Scholar Departure
2. Miscellaneous Issues for J-1 Visiting Scholars and Their Families
   • Weekly mini-orientation at OIE
   • Health insurance requirement
   • Travel and re-entry to U.S.
   • Incidental employment for visiting professors/researchers
   • Work permission for J-2 dependents
   • 2 year home residency requirement and the waiver process
   • "12 month rule"
   • Driver's Licenses for International Scholars
3. J Forms and Resources
   • Department Request for J-1 Exchange Visitor
   • J-1 Exchange Visitor Data (.pdf)
   • Transfer In Form for J-1 Scholars (.pdf)
   • Information for Scholars who extended their DS-2019 (.pdf)
   • Work permission for J-2 Dependents (.pdf)
   • 2 year home residency requirement and the waiver (.pdf)
   • OIE Memo on J 5-year Rule (.pdf)
   • Incidental Employment (.pdf)
   • Transfer Out Form for J-1 Scholars (.pdf)

H-1B Worker Section

1. H Quick Reference and Overview
   • General Info
   • New H-1B Request
   • H-1B Extension
   • H-1B Change of Employer
   • Employee outside of the U.S.
   • Premium Processing
   • Normal H-1B Filing Timeline
   • Foreign Travel while H-1B is Pending
   • H-4 Dependents
2. Required Materials for H-1B Application Process through OIE
   • New H-1B Checklist (.pdf)
   • H-1B and Change of Status Checklist (.pdf)
   • Extension of H-1B Checklist (.pdf)
   • H-1B Change of Employer Checklist (.pdf)
   • H-4 Dependent Family Members (.pdf)
3. H-1B Forms and Sample Letters
   • OIE Form - Request for H-1B Status (.pdf)
   • Sample H-1B Request Letter from Department (.pdf)
   • Sample Return Transportation Letter (.pdf)
4. Labor Condition Application (LCA) Process (.pdf)
   • General Processing Information
   • Submitting the LCA
   • Determining the proper OEC/SOC Code
   • Wages and wage discrepancies
   LCA Checklist and Resources
   • Prevailing Wage and LCA Checklist (.pdf)
   • Part-time H-1B Employee Information and Form (.pdf)
   • OIE Request Form for Labor Condition Application (.pdf)
   • HR Prevailing Wage Determination Packet (.doc)
     
   • CMU's Commonly Used OEC/SOC Codes (.pdf)
   • US Department of Labor OEC Website
5. H1B Resources
   • Sample letter to scholar after approval (.pdf)
   • University Guidelines Regarding H Visas (.pdf)
   • Procedures for Hiring Attorney to Process H-1B Petition (.pdf)

Work Categories (Other than J or H)

Other Work Categories

• "B" Visitors
• B-1/B-2 Practical Considerations
• Visa Waiver Program
• F-1 Practical Training
• J-1 Academic Training
• J-2 Employment
• O-1 Worker of Extraordinary Ability
• TN Professionals under NAFTA
• E-3 for Australians
• Permanent Residents to the US

Pre-Approved Immigration Attorneys

• University Policy Regarding H Visas at Carnegie Mellon University (.pdf)
• Procedures for Hiring Attorneys to Process Employment Visas (.pdf)
• Immigration Attorneys- Recommendations from OIE (.pdf)

Scholar Arrival and Orientation Materials

• J Sample Welcome Letter (.pdf)
• Instructions for Applying for the J-1 Visa (.pdf)
• The SEVIS Fee J-1 Researchers and Professors (.pdf)
• Technology Alert List Information
• Scholar Settling In Guide
• Orientation Checklist for New Foreign Scholars (.pdf)
• J-1 Immigration Information (.pdf)

Last Updated On: November 3, 2009