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Important Contact Information
TartanTrak Facts
Register for TartanTrak
Upload Resume & Materials
The 2 Databases
InterviewTRAK
Pre-Select/Alternate
Personal Dates
Presentations
Cancel/Change Interviews
Student Responsibilities
TartanTrak TipSheet

Upload Resume & Materials

Resume

In order to apply for jobs, you will need to have a resume in TartanTrak. You may want to create more than one resume, depending on the types of jobs that you are applying for. Although you can upload up to ten different resumes, only the primary resume is included in a resume referral by the Career Center. Indicate your “primary resume” – this is the resume that represents you most broadly.

Some Resume tips:

  • Click the Help button for a list of file types that can be uploaded to TartanTrak.
  • Use more common fonts in your resume (i.e. Times New Roman, Arial Helvetica) because some of the less prevalent fonts will not translate properly.
  • Avoid using tabs, columns, and pictures. Those also may not translate properly.

HAVE YOUR CAREER CONSULTANT REVIEW YOUR RESUME.

How to Upload a Resume

  • From the TartanTrak student main menu, click on the Resumes button at the top of the page or the Upload & Update Resumes link.
  • Click the Upload Your Resume link in the Upload box.
  • Name your resume in the Give your resume a name field.
  • Click the Browse button to find your resume on the hard drive/disk and double-click the file you wish to upload.
  • Click on the Upload Your Resume button.
  • Review your resume and click on the Save button if you are satisfied.
  • If you would like to upload more resumes, repeat the same steps (your “primary” resume should be your most general).
  • To update a currently uploaded resume, from the main resume page click the Update/Replace button.

DO NOT DELETE YOUR RESUME, YOU WILL NOT BE ABLE TO RETRIEVE IT!

Resume PDF Guidelines

Resumes sent through multiple converter tools do not upload correctly. These include certain PDF resumes utilizing the security features in Adobe Acrobat Reader. Resumes uploaded in this type will be automatically removed from downloads by employers and the Career Center.

In order to insure your PDF resume is received and successfully downloaded by employers and the Career Center, follow these guidelines:

  • Turn off all security settings from Adobe Acrobat Reader
  • Limit the number of software converters used to create a PDF resume.

Resume Update/Replace

You cannot edit your resume directly on TartanTrak because once it is Uploaded it is a picture of your resume.

To edit, do it offline within the word processing program and then use the Update/Replace button on the resume menu to upload this new version.

When you update a resume, any previous submissions of this resume will be updated to reflect these changes. You will see a warning box asking if you want to proceed.

Removing a Resume Submitted for an Interview

If you decide you do not want to be considered for an interview with a particular company then you should remove your resume.

To remove the resume:

  • Go to Personal Dates, choose the option that reads, “I have submitted my resume to…” and click on [Display Dates].
  • Click on the checkbox next to the interview that you no longer want your resume submitted to.
  • Click on [Remove].

DO NOT DELETE A RESUME!
When you delete a resume, you will remove your resume from all employers to whom you previously submitted.


NOTE: You can only remove your resume during the resume submission date range. Once that date has passed, you will need to contact the career center directly. You will see a warning box asking if you want to proceed. Read this message carefulle before proceding. Deleting your resume will mean that employers no longer have online access to it.

Cover Letter

Most employers only require that a resume be submitted.

You can only save one general cover letter in the database. When you upload a second cover letter it replaces the existing one. It is not necessary for you to save a general cover letter on the website because you can upload a
personalized cover letter at the time of your resume submission.

To upload your cover letter:

  • From the TartanTrak student main menu, click on the Resumes button at the top of the page or the Upload & Update Resumes link.
  • Click on Upload your Cover Letter in the Upload box.
  • Click the Browse button to find your cover letter on your hard drive/disk and double-click the file you wish to upload.
  • Review your selected cover letter on the preview page. If you are satisfied with the materials then click on the Save Cover Letter button.

Transcript

To get an “unofficial” transcript:

  • Go to the HUB website, www.acis.as.cmu.edu/sio/
  • Click on the “Grades” button on top.
  • Copy the entire grades table (from course number to final grades).
  • Open up Microsoft Word.
  • Paste table in. Table should already be in a neat format.
  • Delete the Midterm grades.

To upload:

  • From the TartanTrak student main menu, click on the Resumes button at the top of the page or the Upload & Update Resumes link.
  • Click on Upload your Transcript in the Upload box.
  • Click the Browse button to find your transcript on your hard drive/disk and double-click the file you wish to upload.

Click the Help button for a list of file types that can be uploaded to TartanTrak. Stick to more common fonts in your transcript (i.e. Times New Roman, Arial, Helvetica) because some of the less prevalent fonts will not translate properly.

If you wish to enter your transcript as text, click the Text Editor button at the bottom of the page.

  • Click on the Upload This File button.
  • Review your selected transcript on the preview page. If you are satisfied with the materials then click on the Save Resume button.
  • If you wish to make changes to the materials, click the Cancel button.
  • You will need to modify your transcript on your disk/hard drive and then repeat steps 3-5.


Online Verification Form

Where to locate: Found in the company job description. Click on URL to link to the company website, then follow the upload steps below.

Why a company uses it: If a company requires that a student complete a form, document or application.

Important to Note: If it is required, the student must complete to be considered for an interview.

To upload:

  • Click "Browse" and select a file
  • Click “Upload”

Or choose “Text Only” to submit as text.

Customized Upload Document

Where to locate: Found in the company job description. Click on URL to link to the company website, then follow the upload steps below.

Why a company uses it: If a company requires that a student submit a document such as a written essay.

Important to Note: If it is required, the student must complete it to be considered for an interview.

To upload:

  • Click "Browse" and select a file
  • Click “Upload”

Or choose “Text Only” to submit as text.