Student Organization Executive Board Transitions

After your organization's elections (Fall or Spring) are held, it is essential that your organization's history is passed on to new organization leadership and membership.  Create a document or pass along the following information as applicable:

1.  Update OrgTracker:

     a.  Outgoing Officers should edit organization profile and insert new officers.

     b.  New Officers should update membership and who has editing rights to the profile.

     c.  Update dlist section (The Office of Student Activities sends out email communications to organizations                 regarding Activities Fair, Information Sessions, JFC and Recognition Processes, UCAB Timeline, etc.)

     d.  If you have office/cage/cabinet space, then make sure to update member keycard access either on a                 yearly or semesterly basis.

2.  Incoming Officers should have electronic files on organizational documents (constitution/by-laws,   programming resources, thoughts for the future, copies of Recognition/JFC/UCAB applications, etc.)

3.  Passwords/combinations to computer, email accounts, voicemail, UC Mailbox, etc.  Make sure you are aware of CMU email options and renewal every year for organization accounts.  Email advisor@andrew.cmu.edu with questions regarding organization email and webspace accounts.

4.   Ensure that all websites, links, and emails are working.  Make sure someone is checking this over Summer and Winter Breaks.

5.  Make sure you are aware of events that occur on a semesterly/annual basis, as well as what the organization has done in the past years.  Educate yourself on how to reserve rooms, work with catering, etc.

6.   What is your financial status?  Make sure you have copies of your organization's budget.  Be aware of fiscal responsibility and how one gets reimbursed, pays for printing/vendors/etc.

7.  Do your officers have standing meetings with administration or faculty?  What are your resources on campus?  Make sure you have contact information for vendors, companies, offices, and people that your organization works with throughout the year.

8.  Make sure to go over the Bringing Campus to Life, The Student Organization Handbook & Resource Guide (.pdf) for tips/tools/strategies for a successful year.

9.  Feel free to come to the Office of Student Activities for advice, ad-hoc advising, officer transition and adjustment concerns, programming help, tailored leadership workshops, and more!