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Poster Policy

In order to more effectively communicate when events and programs are happening on campus, the following poster policy has been established. The intent of this policy is to curtail abuse and ensure that everyone has equal access to the bulletin board locations.

A poster is defined as a flyer, notice, or other material that is intended to disseminate information to the campus community.

An active poster is defined as a poster that lists an event which has not yet occurred or a poster that has no effective event date.

A bulletin board location is defined as any bulletin board or set of adjacent bulletin boards for which student government is responsible.

The postering guidelines are as follows:

  1. Notices posted on bulletin board locations shall not exceed 11x17 inches in size.
  2. The name of the sponsoring organization must be clearly indicated on the poster.
  3. Carnegie Mellon University recognized groups, organizations, departments, and administrators are permitted to post on Carnegie Mellon bulletin boards. Any outside groups, corporations, or organizations of any kind will have their posters removed unless they comply with guideline 4 below.
  4. Outside groups, corporations, and organizations will be allowed one poster per bulletin board location upon registration with the Office of Student Activities or the Campus Life Committee of Student Senate. Alternatively, any COSO-recognized organization can sponsor an outside group, effectively taking responsibility for the outside group’s posters. If this occurs, the sponsoring organization must be clearly indicated on the posters in question.
  5. For COSO-recognized organizations, one active poster per event per bulletin board location is permitted.
  6. Postering is allowed only on bulletin board locations. Posters hanging on doors, walls, and windows are not permitted.
  7. Banners may be hung outside Doherty Hall with the prior permission of Student Activities or the Campus Life Committee and must be removed 48 hours after the announced event.
  8. Banners and other posters shall not be posted on the glass above the main entrances to Doherty and Baker Halls.
  9. Postering over other active posters is not permitted.
  10. Posters whose content is deemed libel or otherwise excessively vulgar by the Campus Life Committee of Student Senate may be removed and the organization responsible for the poster may be deemed in violation of the poster policy and subject to penalty.
  11. Any active posters with no effective end date are required to have the date they are posted clearly printed on them.
  12. If 100 percent of an organization’s or event’s budget is financed by the Activities Fee, then all advertising and printed material for that organization or event must include the words:
    “Funded by your Activities Fee.”
    If the Activities Fee finances less than 100 percent of an organization’s or event’s budget, than all advertising and printed material for that organization or event must include the words:
    “Funded in part by your Activities Fee.”
  13. Those who want their poster to appear on the bulletin board location near the University Center Information Desk shall submit two posters per event to the Information Desk. This board is maintained by University Center Administration and only posters submitted to the Desk will be displayed; all others will be removed. All other bulletin boards in the University Center are subject to the regulations set forth by the Director of the University Center.
  14. Active posters that follow these poster regulations shall not be removed by anyone other than the sponsoring organization, except when deemed necessary by Student Activities or the Campus Life Committee.

A weekly purge of the bulletin board locations will remove all posters that violate this policy, any posters whose dates have passed, and any posters that advertise events more than one month in advance. Any active poster with no effective end date shall be removed one month after the post date.

Failure to comply with these guidelines will result in a minimum $5 fine for each poster or banner improperly posted. In addition, if banners are not removed, organizations will be charged with removal costs. At the discretion of Student Activities or the Campus Life committee, fines may be waived or adjusted. If fines are not paid within thirty days, the organization’s account shall be frozen. Groups who fail to pay fines risk penalties including, but not limited to, loss of posting privileges, loss of funding, and loss of recognition. Any fines collected will be used to offset the costs of this program. Any exceptions to these guidelines must be made by Student Activities or the Campus Life committee prior to the hanging of the posters in question. Should you have any questions about this policy, please contact the Campus Life Committee at campus-life@stusen.org or contact the Office of Student Activities at 412-268-8704.