All funds deposited with the university must be handled in accordance with university policy. There are multiple ways to access these funds, however the type of transaction required is usually dictated by the ultimate destination of the funds.
For example, there is one procedure for paying an individual by check for goods and services they provide to your organization and another procedure for transferring funds electronically to another department or organization on campus.
Please visit the Fiscal Responsibility and Accounting overview page and follow the links listed in Organization Expenditures for further information on most of the ways in which an organization's Authorized Signer(s) may access its account.
Note: Student Activities does not have account check books and cannot give any organization cash from their Oracle accounts.
While every member of your organization should have an understanding of your group’s finances, access to your Oracle account is restricted to one or two individuals who will be trained to authorize all transactions that are
processed in the Office of Student Activities.
These authorized signers are required to verify all transactions with their signature prior to submission for payment. This includes all reimbursements, check requests, on-campus purchases, and journal entry transfers. If a request is received in the Student Activities office that is not signed by one of your organization’s authorized signers, that request will be held until proper authorization is received. This policy will ensure that all transactions are being authorized by individuals who have a thorough understanding of your organization’s budget and who are trained on the various policies and procedures that govern the University’s financial system.
In order to register as your organization’s authorized signer, an individual must attend the Authorized Signer and Fiscal Responsibility training offered at the start of each semester. The authorized signer’s signature will be placed on file and used to verify that all transaction requests have been authorized by the proper individual(s).