Important Forms

You may download these forms to submit in person to our office for processing most financial and driver request needs. Information about each of these forms is located in the student organization handbook, "Building a Better Student Organization", that can be referenced on our website, or contact David Ruvolo for questions related to any of these processes.

Please note:  Each organization will select up to two members who will be Authorized Signers, who are mandated to attend Financial Information Sessions in the fall or meet with Dave Ruvolo for training.  Each submitted form must be signed by one of these Authorized Signers in order to be processed.  Any member who is not an Authorized Signer will only be permitted to make purchases from on-campus vendors or using staff Tartan Cards with email, in-person, or (for on-campus purchases) by signing the request form.  This policy benefits organizations by ensuring that all spending done by a particular organization is tracked by one or two organization members.

• Reimbursement Request (.doc) to process reimbursements of goods/services that have been paid for by an organization member
• Payment Request (.doc) to request payment/purchase order to outside vendors for goods/services being provided
• On-Campus Purchase Request (.doc) to arrange for purchases at an on-campus vendor using organization Oracle String.  (Note: Must be submitted with authorized signature prior to any on-campus purchase even if Oracle String is already known.  Receipt must be submitted within 1 business day of purchase)
• Journal Entry Request (.doc) to transfer funds from one organization or department into another.  Must have authorized signature from the debited organization
• Supplier Information (.doc) and W9 forms (.pdf) to get a new supplier into the university's purchasing database; each form must be submitted to Student Activities if  a supplier is not already in the purchasing database
• Independent Contractor Checklist (.doc) to request payment to companies or individuals
• Student Staff Info Sheet (.doc) for new employees
• Driver Information Check (.pdf) for official student organization business travel