Announcements
If you would like to submit items to be included in the Student Activities announcement emails to go to student organization leaders, please ensure that they adhere to the protocol detailed below. Once you have confirmed this, please email them to Dawn Sienko at least one week in advance of the date on which you wish them to be sent.
Requirements
In an effort to ensure that students read our emails and do not disregard them as spam, we require that items are:
- Targeted to student organizations specifically and not broad announcements for all students;
- Coming from a department, organization, or other internal Carnegie Mellon source;
- As brief as possible
April 2012
Week of April 30, 2012
In preparation for the Student Government closing process and the University’s closing process, the deadline for all student organization spending requests is Friday, May 11th at 5:00pm. This is to ensure we are able to meet the additional internal closing deadlines established by the university. All transaction requests must be submitted to the Student Activities office by this time. This deadline covers all deposits, reimbursements, check requests, purchase orders, payments to individuals, and Tartan card transactions. Groups that need to spend money past this deadline must request authorization beforehand from the Student Activities office. These requests must also be received by May 11th and contain specifics on what is being purchased and why it needs to take place after the spending cutoff. Payment requests received after May 11th without prior authorization will not be processed. If you have any questions about this policy or if you have summer spending planned, contact Abigail Fasulo at afasulo@andrew.cmu.edu.
Requests for surplus funds to be rolled over into next year's budget must be made to the Student Body Vice President for Finance (SBVPF) in late May/early June. Similarly, requests for debt forgiveness will also be made to the SBVPF. Please note that this applies only to JFC funded organizations. Organization accounts that receive no funding from the JFC automatically roll over into the next fiscal year. The SBVPF will be contacting organizations shortly with a specific process and timeline regarding the rollover request and debt forgiveness process. Any questions can be directed to the SBVPF at sbvpf@andrew.cmu.edu.
Reports for the close of April will be sent out by Friday, May 4th. Year to date reports will be available during the second week of June. It is important to note that a great deal of account activity will not be captured until final reports are run in June. As student organizations plan their transition for next year, please make sure that account/budget information is shared with new organization officers so the transfer is as seamless as possible. If you have any questions about transactions that have yet to hit your account, please contact Abigail Fasulo.
It is imperative that Student Activities be able to contact organization members that are responsible for financial decisions during the month of June. Please make sure that your contact information in OrgTracker is up to date.
SUMMER SPENDING:
Organizations hoping to summer spend must provide a valid reason for needing to spend past the May 11th cutoff date. Summer spending means spending until June 8th. All university books and accounts are closed starting the final weeks of June, meaning spending across campus is frozen. Your account will be available for spending again in late July.
If you would like to request summer spending you will need to submit the following information for consideration to Abigail Fasulo by 5/11/12.
• Reason for summer spending
• An overview of what your summer spending entails (what you are trying to do and why)
• Timeline for specific events and purchases (i.e. dates)
• Number of suppliers intending to purchase from
• Total amount intending to spend
***Please note that spending for orientations in August is NOT considered summer spending***
Week of April 2, 2012
1. Advance Sale Rides Tickets for Carnival
2. Reserve your Late Night date for Fall now!!
3. FY13 JFC Allocations – Newly Recognized Organizations and Oracle Account
________________________________________________________________________________________________________________________
1. Advance Sale Rides Tickets for Carnival
Spring Carnival "As Seen On TV!" will take place April 19th through 21st. I hope you are as excited as we are about Carnival this year. I wanted to let you know that we are selling Advance Sale Rides Tickets at the UC Info Desk. They are sold in $10 strips of 6 tickets (each ticket is good for one ride). This is a great deal, if you buy tickets day of you will need to purchase multiple tickets for each ride. Advance Sale Ride Tickets are non-refundable and are available first-come first-serve.
2. Reserve your Late Night dates for Fall now!!
Now accepting proposals for Fall 2012 semester Late Night Dates Late Night events are held each Friday and Saturday night from 9pm-1am in the UC, all CMU students are welcome to attend.
Please fill out the attached proposal form and return it to Sarah Fiore by May 1st.
All questions should also be forwarded to Sarah at sfiore@andrew.cmu.edu.
3. FY13 JFC Allocations - Newly Recognized Organizations and Oracle Account
If you are a newly recognized organization and are receiving your first JFC Allocation in FY13 (next Fall) you must initiate your Oracle Account setup in order to receive your allocation. There are multiple organizations listed on Budget Tracker who do not yet have an account. Please submit the Oracle Account Request Form located on our website http://www.studentaffairs.cmu.edu/StudentActivities/info/forms/index.html to Abigail Fasulo via email by Friday, April 6th.
March 2012
Week of March 26, 2012
1. Student Open Forum on the CMU Presidential Search
2. Student Government Debates and Elections
3. CustomInk Printing No Longer to be Used
4. Contracts Needed for Services, In Advance
5. Midway Marketplace extension
________________________________________________________________________________________________________________________________________________________________________________________
1. Student Open Forum on the CMU Presidential Search
Help Shape the Search for Our Next President!
What attributes should the search committee be looking for in a candidate? What are CMU’s greatest strengths, and what will be the new president’s biggest challenges?
Share your opinions on these questions and more, and help guide the search committee in its quest for the next CMU president.
Student Open Forum
Tuesday, March 27
4:30 – 5:30 p.m.
Rangos 1, University Center
2. Student Government Debates and Elections
Learn more about the Student Body President candidates on Monday, March 26th at 5:30pm in McConomy Auditorium (UC) at The Tartan debates. Vice President for Organization and Vice President for Finance debates will be held on Tuesday, March 27th at 5:30pm in Rashid Auditorium (GHC). Elections will be held from March 31st-April 4th.
3. CustomInk Printing No Longer to be Used
Due to significant concerns with the legal terms and conditions of the company, CustomInk, the university will no longer do business with them. While a student organization could choose to still purchase t-shirts and other promotional products from CustomInk, despite the University Contracts Office concerns, we will no longer be able to put CustomInk purchases on our university credit cards. Alternatively, an individual from within you organization would need to pay the company directly with his/her own funds and then be reimbursed.
4. Contracts Needed for Services, In Advance
As a reminder, it is imperative that your organization work with Student Activities to secure and properly sign a contract in advance with any individual or business providing a service. Contracts will not be signed by the university after the service has already taken place because it is not a legally enforceable document at that point. This could has serious repercussions for your organization and/or complicate your ability to pay for the service. Have questions about getting a contract for an upcoming service or event? Schedule a meeting with one of the Coordinators.
5. Midway Marketplace extension
"Dear Organization Leader,
The deadline to request a table at the Midway Marketplace as part of Spring Carnival 2012 has been extended to April 1st and we would love to have your participation!
What is Midway Marketplace?
The Marketplace is a new part of Carnival that just began last year. It is a chance for organizations to get involved in Carnival, and have the opportunity to show off what they do and raise money.
How does it work?
On Midway, there will be an extra tent for the Marketplace. Participating organizations will be given a table where you can sell items, or distribute items for free if you choose. Last year tables included: yearbook sales, free distribution of student-created literary magazines, jewelry sales, t-shirt sales, and more. The items you sell do not have to relate to what your organization does throughout the year, but can simply be a way to make money.
What is required if we want to participate?
There is no fee to participate in Marketplace, and Carnival committee will do all the publicity. Your organization must commit to staffing your table at the following times:
Thursday, April 19th, 4pm-6pm
Friday, April 20th, noon-4pm
Saturday, April 21st, noon-4pm
Remember, the Marketplace is not a performance space, so you must have items to sell or distribute.
To participate, please respond to marketplace@springcarnival.org by Sunday, April 1st with the following information:
- Name of organization
- Name and email of primary contact person in your organization
- Maximum of two sentences on what you will be selling/distributing (this description will be printed in the booklets distributed on Midway)
- If the items are for sale or free
Space will be granted on a first-come-first-serve basis to organizations that fit the requirements
If you want to have a table, but aren't sure of what to sell, or if you have any other questions, please feel free to contact us at marketplace@springcarnival.org.
Thank you!
Ingrid and Taylor
Marketplace Co-Chairs
marketplace@springcarnival.org
Week of March 19, 2012
1. Pittsburgh Connections Intern: Now Hiring
2. Late Night: Forge
3. Late Night: CMU Computer Club: Retro Gaming Night
4. Student Organization Success Series
_______________________________________________________________________________________
1. Cover Letter & Resume Due: 3/28
The Pittsburgh Connections program offers a wide variety of Outdoor
experiences exploring whitewater rafting, kayaking, paintball,
rock climbing, horseback riding, skiing/snowboarding, caving, and so much
more! The Pittsburgh Connections Intern is responsible for maintaining the
overarching vision for Pittsburgh Connections and will coordinate,
publicize, and implement aspects of the Pittsburgh Connections Fair during
freshmen Orientation, and associated trip excursions and management of the
Outdoor Adventure Series during the academic year.
Applicants who are interested in this position should apply via Tartan track
at www.studentaffairs.cmu.edu/career/tartantrak, submitting a cover letter
and resume by Wednesday, March 28, 2012. For more information you can visit
the Pittsburgh Connections website at www.cmu.edu/studentactivities/pghconnections.
For any questions related to the process please contact Taylor Grabowsky at tag@andrew.cmu.edu.
2. Late Night: Forge
Come to FORGE's Late Night on Friday, March 23rd at 9PM in the UC, and learn how we help local refugees.
Eat food from the largest refugee populations in Pittsburgh. There will be live music and we will be decorating
flower pots for the refugees we work with.
3. Late Night: CMU Computer Club: Retro Gaming Night
CMU Computer Club is hosting a Retro Gaming Night! Come hang out with your friends, eat some free food,
and play some really awesome games, you may even remember playing some of these as a kid!
4. Alumni Relations & Fundraising
Monday, March 19 | 5:00pm | Margaret Morrison A14
Hosted by Dan Barnett, Alumni Relations and Nicole Atwell, Annual Giving
Carnival is upon us and alumni will be roaming campus. Don’t know what to talk about?
This session will talk about the benefit of alumni, including their financial pull,
and how to relate to these former CMU students.
Life in the Fishbowl
Wednesday, April 4 | 12:30pm | UC – Dowd
Hosted by Abby Simmons, Media Relations and Bruce Gerson, Media Relations
What do people think? How are you representing your organization? As a student leader
you are always in the eye of the students. The discussion will be based around
publicity and how to control the media.
Student Leader Job Search
Thursday, April 26| 5:00pm | Margaret Morrison A14
Hosted by Career Services Staff
You have spent all this time being involved at CMU and for what? Come find out! You will
learn how to sell yourself as a student leader to a potential employer.
Week of March 5, 2012
1. Reimbursements
2. Deposits
3. Cash Box request
4. The Tartan has changed its advertising rates
5. Student Organization Success Series
___________________________________________________________________________
1. Reimbursements
Reimbursements for food MUST include the business justification for the meal. "Food for general body meeting" is not a sufficient justification. An appropriate justification would be "Food for general body meeting on 3/1/12 with 20 members to discuss logistics for upcoming fundraiser on 3/10/12".
Itemized receipts must be submitted with your reimbursement request. The itemized receipt is a receipt listing all the items purchased.
2. Deposits
Funds being deposited into ORG accounts must be in a separate deposit envelope from funds being deposited into GIFT accounts. Please do ‘not’ combine ORG deposits and GIFT deposits in one envelope.
3. Cash Box request
Please email Tiffany Priester (twilder@andrew.cmu.edu) at least 48 hours in advance to request a cash box. In your email, please indicate what you’re selling, the cost of the item, the date/time you wish to pick up the cash box, and whether or not you need starter cash. Only authorized signers can sign out a cash box and starter cash.
4. The Tartan has changed its advertising rates
Our ad process is now simpler, easier, and cheaper.
We encourage student organizations, or any other members of the community to take advantage of our new ad rates, which run from $39 to $1299 depending on color and size. This includes both print and online ads.
Go to https://thetartan.org/pdfs/rates/2011-2012/local.pdf to see all the details.
Contact advertising@thetartan.org with any questions.
5. Student Organization Success Series
Alumni Relations & Fundraising
Monday, March 19 | 5:00pm | Margaret Morrison A14
Hosted by Dan Barnett, Alumni Relations and Nicole Atwell, Annual Giving
Carnival is upon us and alumni will be roaming campus. Don’t know what to talk about?
This session will talk about the benefit of alumni, including their financial pull,
and how to relate to these former CMU students.
To attend any of the workshops, please RSVP at least 2 business days in advance via https://docs.google.com/spreadsheet/viewform?formkey=dHplc0tRckJ5VndHTjhTVVlGQ1lQMnc6MA.
February 2012
Week of February 27, 2012
1. Student Organization Success Series
2. Late Night: OM: Spring Garba
3. Midway Marketplace
___________________________________________________________________________
1. Collaboration
Wednesday, February 29 | 5pm | Margaret Morrison A14
Hosted by: Ben Davis, Student Activities
We will discuss the benefits of collaborating with other organizations on the CMU
campus. You will then have an opportunity to talk with other organizations and
discuss a future collaboration.
Alumni Relations & Fundraising
Monday, March 19 | 5:00pm | Margaret Morrison A14
Hosted by Dan Barnett, Alumni Relations and Nicole Atwell, Annual Giving
Carnival is upon us and alumni will be roaming campus. Don’t know what to talk about?
This session will talk about the benefit of alumni, including their financial pull,
and how to relate to these former CMU students.
To attend any of the workshops, please RSVP at least 2 business days in advance via https://docs.google.com/spreadsheet/viewform?formkey=dHplc0tRckJ5VndHTjhTVVlGQ1lQMnc6MA.
2. Late Night
Come join OM in celebrating the Hindu holiday of Navratri on Saturday March 3rd from 9:00pm - 1:00 am in UC Connan & Commons.
Enjoy music, food, dancing, and various cultural activities promoting the Indian culture!
3. Midway Marketplace
Spring Carnival 2012 is quickly approaching, and the Spring Carnival Committee is looking for organizations to participate in the Midway Marketplace!
What is Midway Marketplace?
The Marketplace is a new part of Carnival that just began last year. It is a chance for organizations to get involved in Carnival, and have the opportunity to show off what they do and raise money.
How does it work?
On Midway, there will be an extra tent for the Marketplace. Participating organizations will be given a table where you can sell items, or distribute items for free if you choose. Last year tables included: yearbook sales, free distribution of student-created literary magazines, jewelry sales, t-shirt sales, and more. The items you sell do not have to relate to what your organization does throughout the year, but can simply be a way to make money. If you wish to sell food, you must obtain an Allegheny County Health Permit. This can be a difficult process, so we recommend against it; however, it is a possibility.
What is required if we want to participate?
There is no fee to participate in Marketplace, and Carnival committee will do all the publicity. Your organization must commit to staffing your table at the following times:
Thursday, April 19th, 4pm-6pm
Friday, April 20th, noon-4pm
Saturday, April 21st, noon-4pm
Remember, the Marketplace is not a performance space, so you must have items to sell or distribute.
To participate, please respond to marketplace@springcarnival.org by Wednesday, March 7th with the following information:
- Name of organization
- Name and email of primary contact person in your organization
- Maximum of two sentences on what you will be selling/distributing
- If the items are for sale or free
Space will be granted on a first-come-first-serve basis to organizations that fit the requirements
We will also be allowing individuals to have tables to raise money for themselves, so please pass this information on to your members.
If you want to have a table, but aren't sure of what to sell, or if you have any other questions, please feel free to contact us at marketplace@springcarnival.org.
Thank you!
Ingrid and Taylor
Marketplace Co-Chairs
marketplace@springcarnival.org
Week of February 6, 2012
1. Late Night Schedule for February
___________________________________________________________________________
1. Late Night February Schedule
Late Night Events are fun and free to all CMU students! Each event is hosted by a student organization every Friday and Saturday night from 9pm-1am in the UC. Check out the schedule below to see what is coming up this month!
Friday 10th CMU Origami Club: Super Modular Origami
Saturday 11th International Freestylers: Battlezone 5
Friday 17th CIT Community Building Committee (CBC): Casino Night
Saturday 18th CMU Microfinance Brigade: Honduras Night
Friday 24th CMU Board Game Club: Puerto Rico (Board Game) Tournament
Saturday 25th Society for Women Engineers: SWE Engineering Week
For complete schedule of the semester, go to www.cmu.edu/latenight
Interested in hosting an event? Contact Sarah Fiore sfiore@andrew.cmu.edu
January 2012
Week of January 30, 2012
1. JFC Process Timeline and Mandatory Info Sessions
2. Service Saturday: Feb 4
3. Hunger and Homelessness Book Club
4. Fundraising Opportunity via Tartan Olympics
5. Late Night Events: Spring dates still available!
__________________________________________________________________________
1. JFC Process Timeline and Mandatory Info Sessions
Dear Student Leaders,
As you begin to prepare your FY13 budget for the JFC Budget Review process, I want to inform you of a couple of important things to keep in mind. The first is that you have to attend ONE mandatory info session, hosted by me. I will be hosting four info sessions, please click on the link below and sign up for the one that you will be able to attend. Because of the time crunch, I will not be able to hold a make up session. Also, given the room capacity of UC Dowd (which is where two of the sessions will be held), I will place a cap on these info sessions; the first 40 people to sign up will be given that choice, after which, you will have to choose from the other two info sessions (being held in UC Rangos 3). You can sign up here: http://bit.ly/yy4daW
Secondly, if you haven't already done so, please meet with your JFC rep to review your preliminary budget. It is extremely important that you meet with them before submitting your budget on BudgetTracker, which opens on Jan. 29th. Remember, they work for you; they represent YOU during JFC meetings, and in order for them to accurately explain your monetary needs to the entire JFC, you have to meet with them. If you haven't heard from your rep, you can reach out to them. Don't know who your rep is? Find out on the official JFC website: http://www.cmu.edu/stugov/jfc/rep-assignment.html.
Lastly, when creating your budget, please review your organization's fiscal history. These reports were emailed by Abigail Fasulo in July; please look through your inbox for them. It is important to understand how your organization spent its money in the previous fiscal year in order to accurately project what your organization's needs will be for FY13. If you do not have these reports, contact Abigail (afasulo@andrew.cmu.edu) and she will be more than happy to get them to you. Please give her a lead time of at least 48 hours to generate these reports.
My Le (mle@andrew.cmu.edu) , Student Body Vice President for Finance
2. Service Saturdays: Feb 4
Service Saturday - 2/4/12
Looking for a community service opportunity? Look no further!
On saturday February 4,2012 Student Activities is hosting a community service opportunity at Union Project, a Pittsburgh non profit organization. http://www.unionproject.org/ Meet in the UC (Black Chairs) at 10am SHARP where we will have a brief talk then depart via the Pittsburgh Port authority busses.
What: Service Saturday
When: Saturday 2/4. 10am
Where: Meet at UC Black Chairs
Why: Community Service!
Sign up here: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dFdvam5Hd0FST3ItR1E3QTZ4dV9lMkE6MQ#gid=0
Questions/Comments/Concerns?
Email Ryann Roberts at Rdrobert@andrew.cmu.edu.
3. Hunger and Homelessness Book Club
When you pass by a homeless person on your way to Union Grill or Razzy Fresh, do you give them money? Do you speak to him or her? Do you know their story and how they came to be homeless?
While these are always challenging questions, the state of the US economy, and the global economy for that matter, have pushed more and more families to the brink of collapse and into homelessness. Join us for a book club to explore homelessness, hunger, and the personal experiences of those who struggle with this as their day-to-day realities. Jonathan Kozol’s book, “Rachel and Her Children,” was the story that jolted the conscience of the nation when it first appeared in The New Yorker.
Jonathan Kozol is one of America’s most forceful and eloquent observers of the intersection of race, poverty, and education. His books, from the National Book Award–winning Death at an Early Age to his most recent, the critically acclaimed Shame of the Nation, are touchstones of the national conscience. First published in 1988 and based on the months the author spent among America’s homeless, Rachel and Her Children is an unforgettable record of the desperate voices of men, women, and especially children caught up in a nightmarish situation that tears at the hearts of readers. With record numbers of homeless children and adults flooding the nation’s shelters, Rachel and Her Children offers a look at homelessness that resonates even louder today.
Join us to explore this critical and complicated social issue. To sign-up, please email Tiffany at twilder@andrew.cmu.edu. We anticipate books being available for pick up around Feb. 8th with a dinner book club discussion being held the week of Feb. 27th. Spaces are limited, so please sign-up prior to the Friday, Feb 3rd deadline.
4. Fundraising Opportunity via Tartan Olympics
Looking for a unique fundraiser for your organization? Want to build stronger relationships between your members? Look no further!
On Saturday, February 4, the Student-Athlete Advisory Council will host the fourth-annual Tartan Olympics in Wiegand Gym from 6-9. The first-place team will win $500 for an organization or charity of its choice. Teams will compete in karaoke, dodgeball, trivia, checkers, an eating contest and much, much more. Sign-up here: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dElKSEh5aXo2cXpIVzN1WUNPR3ltX1E6MQ#gid=0
5. Late Night Events, Spring Dates Still Open!!
Interested in hosting a Late Night event, but think that you are too late? Well you are in luck! There are still 6 spots open for the spring semester; March 24, 31, and April 13, 14, 27, & 28! If you are interested in hosting a Late Night event or would like more information, please contact Sarah Fiore at sfiore@andrew.cmu.edu.
Week of January 16, 2012
1. Staff Update: New Office Coordinator
2. Winter Gala
3. Martin Luther King Jr. Day @ CMU
4. Winter Activities Fair
5. Authorized Signer Training
6. Student Organization Space
7. Princeton Review: Carnegie Mellon Profile Feedback
8. JFC Process Begins
9. Blood Drive Hosts Needed
10. Upcoming Community Service Opportunities
___________________________________________________________________________
1. Staff Update: New Office Coordinator
Dawn Sienko has recently been hired to serve as our Office Coordinator. She will be managing our Front Desk and welcoming students and other CMU community members to the office; maintaining the keycard system that provides access to our student organization spaces; updating the website and sending out communications from our office, educating student organizations on our policies and procedures; and scheduling meetings for the Student Activities staff. She is very excited to be a part of our Student Activities Family, so please stop by and introduce yourselves!
2. WINTER GALA 2012: “STORY” | This Friday! January 20, 2012 | 9pm – 1am | University Center
Once upon a time the University Center was transformed into the magical realm of “STORY.” Discover exciting adventures, things wished for, and those long forgotten… Undergraduate and graduate students are invited to win amazing prizes, and enter your chance to win our ultimate GRAND PRIZE by participating in all seven extraordinary featured rooms. Come and experience our Casino, enchanting activities, and delectable food. And best of all… It is completely FREE!!
Best Costume
Winter Gala is a Masquerade! Come and dress as your favorite storybook character for your chance to win a special prize. Costumes are not necessary to participate, but are encouraged! To enter, please visit our Costume Booth located in the Prize Center from 9 – 11pm. The winner will be announced in tandem with the Prize Drawing at the end of the evening.
3. Martin Luther King Jr. Day @ CMU | Monday, January 16, 2012 | 12:30pm – 9:30pm
As President Cohon eloquently stated in his Official Communications, “In recognition of Dr. King and to foster engagement from all sectors of the campus community, the university will – as it has for several years - cancel classes scheduled after 12:30 p.m. on January 16.” Please take the opportunity and review the wonderful slate of events that are happening on campus for MLK Day at http://www.studentaffairs.cmu.edu/first-year/mlk/.
4. Winter Activities Fair |Wednesday, January 25, 2012 | 4:30-6:30pm | UC Wiegand Gym
Recognized student organizations who wish to participate in the Activities Fair should complete the electronic registration form: http://www.cmu.edu/studentactivities/activitiesFair.
Registration is limited only to student government recognized student organizations. Space is limited and will be filled on a first-come, first-served registration basis, so apply as soon as possible!
Registration will remain open until all available reserved Activities Fair tables are assigned. When registration closes, you can email Samuel Goodge (sgoodge@andrew.cmu.edu) to be added to the waitlist.
Organizations will have the ability to check-in and start setting up as early as 3:30pm. Please make sure that you have someone check-in with the Student Activities staff to receive your table number. Registered organizations that do not show up by 4:45pm will forfeit your Activities Fair table and will be given to an organization on the waitlist.
5. Authorized Signer Training
(Mandatory for Authorized Signers, designed for new Authorized Signers elected for spring)
• Tues, January 24 | 5:00-6:30 p.m. | Connan, UC
• Mon, January 30 | 6:00-7:30 p.m. | Wright, UC
• Thurs, February 02 | 6:30-8:00 p.m. | McKenna, UC
PLEASE RSVP:
https://docs.google.com/spreadsheet/viewform?formkey=dHUyRjZHU0RkV0t4Tm0wNDhsc1NEcGc6MQ
6. Student Organization Space
Student Organization Keycard Administrators within OrgTracker should make sure that the “Space Access” section is updated. Please make sure that the members who need access have been assigned and the expiration of their access has been adjusted/extended (if need be). If you are extending an expiration date for an individual, then please let them know that they still need to come to the Office of Student Activities (with valid ID) to get their physical keycard updated.
In the next couple of weeks, the University Center Allocations Board (UCAB) will be sending out information regarding the application process and timeline regarding re-applying and applying for student organization space (office, cabinet & cage). Questions and concerns can be sent to ucab-committee@lists.andrew.cmu.edu.
7. Princeton Review: Carnegie Mellon Profile Feedback
The Office of the Dean of Student Affairs is seeking student feedback for the Students Say section of the Carnegie Mellon profile for the Princeton Review. They would greatly appreciate it if you could take a few moments to complete the survey. More information and login instructions are included below and the survey will be open through February 3. If you have any questions or need any additional information, please contact Joanna Dickert at joannad@andrew.cmu.edu. Thanks in advance for your time and participation!
The Princeton Review is giving you the opportunity to voice your opinions about the academic and social life at your school. Take our survey and help us set the record straight about what sets your school apart. Your input provides prospective undergraduates with a candid, accurate, and engaging picture of life at your college, helping them to decide if it’s the right fit.
You will be entered for a chance to win one of ten Apple® iPad™ mobile digital devices by sharing your unique expertise – that is, your experience as a student at one of the best colleges in the nation![1]
Please note: The Princeton Review takes your privacy seriously. We will not share your personal information with any third party unless you give us permission to do so. You can read The Princeton Review's full privacy policy at http://www.princetonreview.com/privacy.aspx.
8. JFC Budget Process Beginning
The Joint Funding Committee budget allocation process is set to begin shortly. The final JFC timeline will be available shortly on the JFC website, http://www.cmu.edu/stugov/jfc/index.html. They anticipate Budgettracker being open on approximately Jan 29th, with budgets due by approximately Feb 12th. Please note, all organizations submitting a budget are required to attend one of three information sessions hosted by the Vice President for Finance, My Le. My will be emailing organizations and their authorized signers with more specifics. Please be attentive to these messages, as failure to attend the information session and/or turn in your budget on time could result in your organization not being allocated a budget for the upcoming year.
9. Blood Drive Hosts Needed
Organization hosts are needed to support blood drives for the Central Blood Bank and American Red Cross. Hosts schedule donors, publicize the drive on-campus, and assist at the drive by checking donors in and distributing snacks once the donation is complete. Email Liz at eav@andrew.cmu.edu to secure the blood drive your organization would like to host.
CENTRAL BLOOD BANK: Thursday, February 23, 2012, 11am-5pm
AMERICAN RED CROSS: Tuesday, March 20, 2012, 10am-3pm
CENTRAL BLOOD BANK: Thursday, April 12, 2012 , 10am-4:30pm
AMERICAN RED CROSS: Tuesday, May 1, 2012, 10am-3pm
AMERICAN RED CROSS: Thursday, May 3, 2012 , 10am-3pm
10. Upcoming Service Opportunities
Interested in learning more about what community service opportunities exist on campus? Email cmu-service@andrew.cmu.edu to be added to the service dlist. Mark your calendars for Service Saturday, where you can choose where to volunteer from several community agencies, on Saturday, Jan 21st. The following Wed, Jan 25th, at 7pm we will be hosting on Oxfam Hunger Banquet. Have dinner while learning about worldwide food inequities and the ongoing global issues of hunger. For more information about the dlist or these events, email Liz at eav@andrew.cmu.edu .
December 2011
1. Andrew Carnegie Society & Holleran Scholars Applications
Dear Student Group Leaders:
Each year the Holleran Scholars and the Andrew Carnegie Society (ACS) Scholars make funds available to deserving student organizations through a grant application process.
Applications must be received by 5:00 p.m. on Friday, January 20, 2012 to be considered for funding. Additional submission details can be found on the attached application forms. Groups may apply to one or both of these programs. Both groups will fund special projects as well as general operating support.
Maximum awards available are: Holleran Scholars - up to $5,000, and the ACS Scholars - up to $8,000. The students in these groups may wish to donate the full amount to one group or to divide the funds between groups.
Please email the respective group advisors below with any questions you may have.
Holleran Scholars: Noelle Badertscher
ACS Scholars: Niccole Atwell
November 2011
Week of November 21, 2011
1. Student Organization Success Series Survey
2. Toys for Tots program
3. Blood Drive sponsors needed
4. Student Employee Tax Deadline Nov. 30th
5. Student Activities' Staff Additions
___________________________________________________________________________
1. Student Organization Success Series Survey
Student Organization officers and representatives! The Office of Student Activities is looking to gauge the needs of your organization in regards to the Student Organization Success Series. The survey (Take the Survey Here!) has a variety of questions for you to rate. Based off of these ratings, the office will begin to shape the series for the spring semester. Please take the time to fill out the survey and feel free to pass it on to the other members of your organization. The more students that take the survey, the more accurate our programming can be in the spring semester. Survey deadline: 12/2/11
2. Toys For Tots 2011
It's that time of the year again! CMU's Toys for Tots drive is here. Toys are due Wed, Dec 7th.
Toys for Tots helps get toys in the hands of children whose family can't afford to buy gifts during the holiday season. With the state of the present economy the need this year is even greater.
Donate your new, unwrapped toys to donation boxes in Hunt Library (first floor) or in the Student Activities office on the first floor of the University Center. Student Activities is open M-Th 8:30am-6pm and Fri 8:30-5:00pm. ALL toys are Due Wednesday December 7th at 6pm.
Take advantage of the Black Friday Sales over thanksgiving break to bring a few toys back to campus! Or take a trip to the Waterfront (via the 61D or the W Loop Waterfront Shuttle) or the brand new Target in Bakery Square (via the CMU bakery square shuttle) to load up on Toys!
Toys For Toys Foundation Website: http://www.toysfortots.org/about_toys_for_tots/toys_for_tots_program/default.asp
3. Blood Drive Hosts Needed
Organization hosts are needed to support blood drives for the Central Blood Bank and American Red Cross. Hosts schedule donors, publicize the drive on-campus, and assist at the drive by checking donors in and distributing snacks once the donation is complete. Email Liz at eav@andrew.cmu.edu to secure the blood drive your organization would like to host. *We have an urgent need for a hosting organization for the final blood drive of this semester. Please let me know ASAP if you can assist!*
CENTRAL BLOOD BANK: Monday, December 12, 2011
Drive Hours: 11:00 am to 5:00 pm, Rangos 3
CENTRAL BLOOD BANK: Thursday, February 23, 2012
Drive Hours: 11:00 am to 5:00 pm, Rangos 3
AMERICAN RED CROSS: Tuesday, March 20, 2012
Drive Hours: 10:00am-3pm, Rangos 1
CENTRAL BLOOD BANK: Thursday, April 12, 2012
Drive Hours: 10:00 am to 4:30 pm, Rangos 3
AMERICAN RED CROSS: Tuesday, May 1, 2012
Drive Hours: 10:00am-3pm, Peter, Wright, and McKenna Rooms
AMERICAN RED CROSS: Thursday, May 3, 2012
Drive Hours: 10:00am-3pm, Peter, Wright, and McKenna Rooms
4. Student Employee Tax Deadline Nov. 30th
Are you employed on campus? If so, read the information below to understand important implications about your tax rate and the upcoming Nov. 30th deadline to adjust your Taxable Address.
What is Changing about Earned Income Tax in Pennsylvania?
You have most likely been receiving emails about PA Act 32. We just wanted to provide you with a little bit information about what you need to do. In January 2012, employers are required to begin withholding earned income tax, EIT, from all employees who live or work in Pennsylvania. The tax rate will be the higher of the employee's resident tax rate (EIT rate where you reside) or the non-resident tax rate where you are employed (for the Pittsburgh campus, this rate is currently 1%).
Who Does PA Act 32 apply to?
PA Act 32 applies to all employees who work in, or who reside in Pennsylvania (including student employees). Therefore all student employees need to make sure their Tax Residency Address is updated and correct to avoid being taxed at a rate that is higher than need be.
What is a Tax Residency Address & How do I Maintain It?
For most undergraduates who have a permanent address with their parent or guardian, the tax residency address will be the same as the permanent address. For most graduate students who have a local residential address which serves as the permanent address, the tax residency address will be the same as the permanent address.
Example: Your parents live in West Virginia and you work in Pennsylvania, but use the West Virginia address when paying your taxes. Your Tax Residency address should be West Virginia. If you listed an off campus apartment address instead you will be paying a 3% tax in Pennsylvania as opposed to the 1% when using the West Virginia address.
For a more in-depth explanation, FAQs, and examples specific to student employees, please visit http://www.cmu.edu/finance/payroll/eit-faq/index.html.
You can view and update your addresses by using the HR Connection self-service module. HR Connection is a web-based self-service application that can be accessed by visiting http://www.cmu.edu/hr/hr_systems/hrconnection/index.html.
Your username is your Andrew ID. When you were originally hired, you were sent an email with a default password. If you don't remember your password, click on the "forgot password?" link and follow the instructions.
If you have any questions about accessing HR Connection, please do not hesitate to contact the HRIT Help Desk at 412-268-3487 or HRIT@andrew.cmu.edu.
***DEADLINE TO UPDATE/CORECT TAX ADDRESS IS NOVEMBER 30th 2011****
5. Student Activities' Staff Additions
We are thrilled to announce the addition of our new Financial Assistant, Tiffany Priester! Prior to joining the Student Activities Team Tiffany worked for the university in Housing and Dining Services and Campus Affairs. Please join us in welcoming Tiffany!
October 2011
1. Blood Drive Hosts Needed
2. Spring Spots Open for Late Night Events!
3. Administrative Fee for Student Organizations
4. JFC Process for 2012-2013: Declaration of Intent
5. Annual Re-Recognition: Young Organizations
1. Blood Drive Hosts Needed
Organization hosts are needed to support blood drives for the Central Blood Bank and American Red Cross. Hosts schedule donors, publicize the drive on-campus, and assist at the drive by checking donors in and distributing snacks once the donation is complete. Email Liz at eav@andrew.cmu.edu to secure the blood drive your organization would like to host.
CENTRAL BLOOD BANK: Monday, December 12, 2011
Drive Hours: 11:00 am to 5:00 pm, Rangos 3
Reservation Time: 9:30am-7:00pm
AMERICAN RED CROSS: Tuesday, January 24, 2012
Drive Hours: 10:00am-3pm, Rangos 3
Reservation Time: 8:30am-5:30pm
CENTRAL BLOOD BANK: Thursday, February 23, 2012
Drive Hours: 11:00 am to 5:00 pm, Rangos 3
Reservation Time: 9:00am-7:00pm
AMERICAN RED CROSS: Tuesday, March 20, 2012
Drive Hours: 10:00am-3pm, Rangos 1
Reservation Time: 8:30am-5:30pm
CENTRAL BLOOD BANK: Thursday, April 12, 2012
Drive Hours: 10:00 am to 4:30 pm, Rangos 3
Reservation Time: 8:30am-6:30pm
AMERICAN RED CROSS: Tuesday, May 1, 2012
Drive Hours: 10:00am-3pm, Peter, Wright, and McKenna Rooms
Reservation Time: 8:30am-5:30pm
AMERICAN RED CROSS: Thursday, May 3, 2012
Drive Hours: 10:00am-3pm, Peter, Wright, and McKenna Rooms
Reservation Time: 8:30am-5:30pm
2. Host A Late Night!
Do you want to host a Late Night event? What is a Late Night?
Late Night events are fun, free to all CMU students, and planned by you every Friday and Saturday night from 900pm-100am in the UC! This is your chance to showcase your group to other students on campus and/or to bring your ideas to life. Plan your group's Late Night event this spring semester!
How do I plan a Late Night?
You must first submit a proposal form, which is attached to this email. The proposal will include a description of your event, proposed dates, goals, and an outline of your budget. The quality of the proposal and suggesting a unique or new event idea will help your organization in receiving the requested date. You will receive a budget of $200 from Late Night, if your event budget is greater than this amount please be prepared to seek alternate funding sources. When considering items for your budget, please do not let the Late Night budget limit your ideas! The deadline for the proposal is Wednesday, November 16th by 5:00pm.
When can I plan my Late Night?
The following dates will be options for Late Night events in the spring, there are 23 spaces!
January: 27, 28
February: 3, 4, 10, 11, 17, 18, 24, 25
March: 2, 3, 23, 24, 30, 31
April: 6, 7, 13, 14, 27, 28
May: 4
After reviewing the proposals, I will be contacting each organization to let you know if you are receiving a spot in the spring and which date your event is scheduled for. If you have any questions about the process or would like more information, please feel free to contact me!
Sarah Fiore, Late Night Graduate Advisor
Office of Student Activities, UC Suite 103
sfiore@andrew.cmu.edu
412-268-1740
www.cmu.edu/latenight
3. Administrative Fee for Student Organizations
As you may have heard, the University is now charging an administrative fee on certain revenue types to help support overhead costs of the university. This is a common practice at higher education institutions and only now is being implemented at CMU. This fiscal year, FY12, the administrative fee is 5% and will increase to 9.6% by FY14. While this fee applies to a broad range of revenue for the university, including cash gifts, we have taken steps to ensure that student organizations will not feel the effects of the administrative fee.
To ensure consistency throughout the university, your student organization will initially be assessed the administrative fee on all cash gifts donated to your organization. On the report for your gift account, you will see donations listed under the "contributions" object code, as you have in the past. You will notice that now you will also see a line for "administrative fee" that corresponds to the appropriate percentage of your total donations for the month. For example, if your organization receives $40 total donations in October you will see a $2.00 "administrative fee" charge or debit (5% of the $40 donation) that will hit your budget in the same month.
In recognition of the importance of donations and other funding sources to student organizations, especially given the limited budgets you have to accomplish your goals for your organization, all administrative fees will be refunded to your gift accounts on a quarterly basis. The refunds will appear on the reports you receive in November, February, May, and your final report leading into fiscal close. Utilizing the same object code as the fee itself, on your gift account report you will see a credit equaling the total administrative fees from the prior quarter. For example, if you had three administrative fees for $1.00, $0.50, and $2.00 charged over the last quarter, you would see a credit associated with the "administrative fee" object code totaling $3.50 to refund the charges initially placed on your gift account.
All revenues, including fundraising efforts such as bake sales and ticket sales, which are posted to your organization account, are exempt from the administrative fee. As a result you should not see an "administrative fee" line item (debit or credit) on your organization account. If your organization applies for and is awarded a grant you would initially be charged the fee, but would be refunded in the same manner listed above.
Administrative fees have begun appearing on your gift accounts. The first quarter's refunds have since been posted to your accounts and should be visible on your next gift report that will be sent out in early to mid-November. If you have questions about the fee and how to read these charges and refunds on your gift account, please contact the Senior Financial Administrator in Student Activities, Abigail Fasulo, at afasulo@andrew.cmu.edu or by calling 412.268.8704.
4. JFC Process for 2012-2013: Declaration of Intent
Student Government recognized organizations are eligible to participate in the Joint Funding Committee (JFC) budget process that allocates the Student Activities Fee. If your organization is interested in submitting a budget, then please fill out the Declaration of Intent by 11:59pm on October 28th. After which, I will be assigning JFC reps to groups, and they should receive an email notification the following week.
The form can be found at: http://www.cmu.edu/stugov/jfc/funding.html
Contact Information: My Le, Vice President for Finance, sbvpo@andrew.cmu.edu
5. Annual Re-Recognition: Young Organizations
Every fall semester, young organizations (those which have existed for six years or less) are required to submit a detailed re-recognition application. Young organizations are depicted in this spreadsheet.
The Committee on Student Organizations (CoSO) points and facilitates the re-recognition process. Please complete the CoSO application and you will be contacted by a CoSO rep that will go over your application with your organization.
September 2011
- Student Organization Success Series: Fall 2011 Slate
- Credit Card Swipe System for Student Organizations - Student Activities Response
1. Student Organization Success Series: Fall 2011 Slate
Please RSVP at least two business days in advance by visiting: http://www.cmu.edu/StudentActivities/info/leadership/successseries.html
Zero Waste Programming
Friday, Sept. 23 | 12:30 pm | McKenna and Peter, UC
Hosted by Chris Gassman, Tepper Masters, '12
This session will cover how student leaders can develop events that are more sustainable environmentally (e.g. less going to the landfill), as well as economically (e.g. frugal) and socially (e.g. tasty & healthy). Student Leaders will be able to walk away from the session with tools to help them order food, promote/message, etc. Light sustainable lunch provided.
The Scoop on Publicity
Wednesday, Sept. 28 | 5pm | McKenna & Peter, UC
Panelists: The Tartan, cmuTV, WRCT-FM, & The Thistle
Hosted by Abby Simmons, Media Relations, & Bruce Gerson, Media Relations
Students who attend this panel discussion and Q&A session will learn:
- How to determine which news outlet(s) will best reach your organization's target audience(s)
- How to increase the likelihood your organization will receive coverage with a solid event or story pitch
- How to navigate through each news outlet's processes and anticipate publication deadlines
Sponsorship & Fundraising
Monday, October 3 | 7:30pm | McKenna & Peter, UC
Hosted by Ben Davis, Student Activities
Do you wish you had more funding to put on your events? Do you sometimes have to scale back your events to fit them into a tight budget? Than this is the session for you. We will examine not only the variety of funding sources available to student organizations, but look at what it looks like to get funding from organizations outside the University. Get some direction to find all the funding you need not only for this year's events, but your organizations events for years to come!
Connecting With Your Alumni
Loyal Scot Program
Thursday, October 6 | 8pm | Connan, UC
Hosted by Niccole Atwell, Annual Giving, & Dan Barnett, Alumni Relations
Alumni are a great resource for advice, engagement, and even fundraising. Come hear from members of the Office of Alumni Relations and Annual Giving to learn about how you can better connect with your alumni!
University Brand Identity & Trademark Licensing
Friday, October 14 | 12:30pm | Rangos 3, UC
Hosted by Sophie Elias, Director of Marketing Communications for Brand Initiatives &
Jay Marano, Director of Trademark Licensing Office
Come learn about recent updates and how to adopt a consistent use of Carnegie Mellon's official wordmark, colors and other identity elements, including the mascot and the university seal on your student organization gear. Plus you'll hear about our licensing program, our official trademark, licensed approved vendors, and the process for ordering licensed merchandise. You'll have a chance to ask questions, show your examples and receive branded products so you can show your pride for CMU! Light lunch will be provided.
2. Credit Card Swipe System for Student Organizations - Student Activities Response
Dear Student Organization Officers,
Our office was notified by a student organization about an email that was sent out to student organizations. We are not sure what list was used or who was contacted, but I wanted to let you know that it was not approved by the Office of Student Activities.
This email was sent by a student working for an outside company, and shared information about how your organization can utilize their system to have credit cards swiped by students to purchase your goods, tickets, etc. The email said that the Student Activities Board approved of this and that it would work with the financial policies. At the time the email went out, there was not discussion with our office or the Activities Board.
Since then, one of our Coordinators did talk to the student to find out more about this company and their product. As of now, there are significant concerns in addition to the fact that it won't currently work with our office and university's financial policies and procedures.
Our office also wants to let you know that currently we are investigating businesses that provide ticketing options that will allow for credit card use and looking into the services that they would provide. Once a business is selected, we will need to begin the contract process. Some of you will be tapped on the shoulder to provide us feedback and needs as it relates to a system like this.
Thank you,
Kaycee Palko
Coordinator of Student Activities
August 2011
Student Organization Welcome Letter
Greetings Student Organization Leaders!
The staff from the Office of Student Activities is excited to welcome you back to a new academic year and look forward to working with you in support of the many phenomenal student initiatives that contribute to the student experience on the Carnegie Mellon campus. Please read on for some important updates and information about kicking off the fall semester.
***UPDATES & NEWS***
Staffing
Ben Davis has joined us as the newest Coordinator of Student Activities and will be advising AB, student media groups and will be the office's resident-expert on obtaining corporate sponsorship. You can reach Ben at bendavis@andrew.cmu.edu.
Sarah Fiore is the new Late Night Graduate Advisor in the Office of Student Activities. She is coming to us from IUP, enrolled in the SAHE (Student Affairs in Higher Education) program. You can reach Sarah at late-night@andrew.cmu.edu.
Tess Doeffinger, an incoming Masters student in Architecture, is the new Graduate Assistant for Student Organization Accounts. She will be assisting organizations with making purchases on a staff member's university credit card and processing reimbursements. Tess can be reached at tdoeffin@andrew.cmu.edu.
***UPDATED POLICIES***
University Center Food Safety & Preparation Policy & Guidelines
Over the summer, the University Center has updated their process for registering an event within University Center space where food will be handled.
Event planners will need to insure the following steps are being followed:
- Indicating that food will be served when the group reserves space through 25Live;
- Submitting an online food event registration;
- All individuals who will be handling food at the event must complete the food handling quiz based on reading through the online educational PDF (developed by Health Services);
- Print a certificate for the event from the food quiz website listing those members that have passed the quiz and are eligible to handle food at the event. For more information and access to the online registration form, educational presentation and the quiz, please visit the University Center's food safety page. All questions can be directed to ucres@andrew.cmu.edu.
***STUDENT ORGANIZATION IMPORTANT DATES***
Activities Fair
The Fall Activities Fair will be held Wednesday, September 7, from 4:30pm-6:30pm on the CFA Lawn (rain location is the Wiegand Gym, UC). Please visit our Activities Fair page to register and to obtain tools and tips for a successful fair. If you have any problems accessing the page, please contact Kaycee Palko or stop by our office in the University Center, Suite 103.
Volunteer Fair
The Volunteer Fair, hosting Pittsburgh non-profit agencies and CMU-based service and mentoring organizations, will be held on Monday, September 12th on the CFA Lawn (rain location: Rangos) from 11:30am-1:30pm. See how you and/or your organization can make a difference both locally and globally! To register your service or mentoring organization for the Volunteer Fair, email Liz Vaughan.
Blood Drive Hosts Needed
Organization hosts are needed to support blood drives for the Central Blood Bank and American Red Cross. Hosts schedule donors, publicize the drive on-campus, and assist at the drive by checking donors in and distributing snacks once the donation is complete. For a list of available dates or sign-up as a hosting organization, email Liz Vaughan.
Student Organization Leadership Training
This mandatory training session for student government recognized organizations is held multiple times at the beginning of fall and spring semesters.
The fall semester session allows the Office of Student Activities the opportunity to welcome back our student organizations, meet officers, and introduce ways in which the office can support the great work that student organizations carry out.
The agenda includes updating student organizations on happenings in the Office of Student Activities, what organizations need to know to be successful, the annual re-recognition process and timeline and highlighting important policies and procedures.
For more information, please feel free to email Kaycee Palko or call the office at 412-268-8704. Space will be limited at each session, so we ask that you RSVP by visiting our Leadership Training page to reserve your place. We highly recommend several individuals from your organization attend. Please have each person RSVP individually and within two business days of the session.
Meeting Dates and Locations:
Wed, August 31 | 4:30-5:15 p.m. | Rangos 3, UC
Tues, September 6 | 7:00-7:45 p.m. | Connan, UC
Fri, September 9 | 12:00-12:45 p.m. | Peter/Wright, UC
Mon, September 12 | 5:00-5:45 p.m. | McKenna/Peter, UC
Wed, September 14 | 7:00-7:45 p.m. | Connan, UC
Student Organization Authorized Signers Training
All student organizations recognized by Student Government, that have accounts held in the Office of Student Activities, should have up to two Authorized Signers. The purpose of this training is to go into more detail regarding the financial processes and procedures for accessing and spending your student organization monies.
Authorized Signer training is mandatory for all student organization Authorized Signers. This year, the office is requesting that individuals register for this session in order to gain a clear picture of which groups attend and to gather Authorized Signer information for our office's use.
To register to attend one of the Authorized Signer Training sessions, please visit our page dedicated to Financial Leadership Training.
Meeting Dates and Locations:
Thurs, September 1 | 6:30-8:00 p.m. | Rangos 2, UC
Tues, September 6 | 8:00-9:30 p.m. | McKenna/Peter, UC
Thurs, September 8 | 7:00-8:30 p.m. | McKenna/Peter, UC
Mon, September 12 | 6:30-8:00 p.m. | McKenna/Peter, UC
Thurs, September 15 | 7:00-8:30 p.m. | McKenna/Peter, UC
University Credit Cards
Student organizations can apply for a Tartan Trust Card (TTC) to purchase university-related expenses specific to the needs of their student organization. Applicants must meet the following criteria: The organization must have an advisor/supervisor of record that is a university faculty or staff member willing to assume responsibility for the advisement and justification of purchases on a monthly basis.
The organization must have an established oracle account with the university. Eligible organizations must be able to demonstrate a financial need for the TTC.
Applications will be available in Student Activities and on the Tartan Cards page of our website starting Monday, August 29, 2011 and are due by 6 p.m. on September 19th, 2011. Late applications will not be accepted. If you have any questions regarding the student organization TTC program, please see Abigail Fasulo in the Office of Student Activities.
STUDENT ORGANIZATION DEVELOPMENT, PROMOTION & RESOURCES
Student Organization Success Series
The Student Organization Success (SOS) series will offer student organization leadership and rising leaders the opportunity to strengthen their organizations in a variety of ways. There will be workshops on programming at different levels (i.e. basic tips and tools, contracting bands and speakers, and liability/risk management), connecting with your alumni, zero-waste programming, and utilizing the CMU brand on merchandise and clothing,
Our office also offers tailored workshops and ad hoc advising that can be designed for your organization's specific needs. Please visit our page on the Student Organization Success Series for more details on these opportunities.
Late Night
Do you have a strong desire to showcase your student organization to the rest of campus? How about provide a fun activity to host for your peers? Do you have any great ideas that you want to bring to fruition? If you answered yes to any of these questions, your organization should host a Late Night event!
Late Night events, hosted by student organizations, house communities, and university departments, take place in the University Center from 9 p.m.-1 a.m. every Friday and Saturday night, offering fun, free activities for Carnegie Mellon students. Organizations hosting Late Night events can receive supplemental funding for their event as well as advising and programmatic support from Student Activities. Please contact Sarah Fiore in the Office of Student Activities at late-night@andrew.cmu.edu to inquire about the proposal process and open dates for the fall semester. For general questions about Late Night please visit our website at cmu.edu/latenight.
Space Access
Organizations with space in the University Center, East Campus Garage, the Frame Gallery, and/or the Margaret Morrison storefronts may request organization members to obtain space access via key cards and/or hard keys by entering information in the organization's OrgTracker profile.
Access must be requested by the Space Access Administrator of the organization. To make a request, visit OrgTracker and follow the instructions provided.
Should you have either questions or difficulty with the interface, please contact the Student Government CTOs via email. For questions not related to OrgTracker, or if you need further assistance, please contact Jessica DeCerbo at for assistance.
Members of an organization who have been granted access should stop by Student Activities with proper identification (Carnegie Mellon or other photo ID) to receive a key card or hard key. The member's name will be checked against the information entered into OrgTracker by the group's president or main contact, and a key card will be made or a hard key given during the visit. If the member does not have space access indicated in OrgTracker, the member will be asked to contact the president or main contact of the organization directly.
Students cannot pick up cards for other students unless there are extenuating circumstances and our office has been informed by the president or main contact that this is to be permitted.
Since Fall 2010, all cages in the basement of the East Campus Garage have combination locks. The combinations for these are housed in Student Activities. When organization members visit Student Activities to obtain their key card to access the garage, they will be given the combination to the cage or cages to which they have been granted access.
The Space Access Administrator for each organization is expected to update the group's OrgTracker information whenever there is a change in membership such as the addition of new members, the appointment of a new chair and/or executive board, or the removal of members in the organization. Because the beginning of each semester is very busy, existing and incoming chairs or executive boards should update OrgTracker with membership and space access requests as early as possible.
If a key is lost or stolen, report it immediately to Jessica to ensure the security of your space. A new key card will be issued for lost cards as needed, or a new lock will be installed on the cabinet or door accessed via hard key. Should the president or main contact of an organization deem that a member who had been previously granted access have that privilege revoked, he or she should update OrgTracker and contact Student Activities immediately so that the relevant doors may be updated to no longer recognize that member's key.
Important Note:
Please be certain to inform members that they are required to return any and all hard keys to Student Activities office prior to leaving the University or at the end of each academic year. For the security of your organization's belongings, as well as those of any groups with whom you may share space, it is imperative that these keys be returned. Should any organization have keys that are unaccounted for at the end of the academic year, a new lock will be installed into the cabinet and new keys will be made at the organization's expense.
Promoting Your Organization's Events
Carnegie Mellon Events is a website designed to work with the Portal Calendar, taking all public events from the Portal and consolidating them into one event-filled page that anyone (not just Andrew ID holders) can access. To learn more about how to set up your calendar, visit the Publicity page on our website. We encourage all organizations to use this useful and free tool to promote the great activities your organization hosts for the campus community.
We look forward to seeing you at the Activities Fair and Training Sessions soon. As always, please don't hesitate to get in touch with any of us so we can best serve your organization.
Best of luck as you begin the semester,
Liz, Kaycee, Taylor, Jessica, Ben, and Abigail
The Student Activities Team
